Company Records Book and Seal 101

Welcome entrepreneurs, today’s article is about the corporate or LLC kit, known as the “company records book and seal,” its contents, and the importance of a company records book and seal for your business, by Spiegel & Utrera, P.A.

What is a Company Records Book and Seal?

So, what is the company records book and seal? A company records book and seal is a compilation of a business’ most important records. Company records book and seal typically come as a binder and slipcase cover, making it easy for a business to stay organized by storing all essential company records in one place. Local and state and federal authorities, among attorneys and accountants, may want to see your company records book and seal in the event of any legal proceedings or business transactions. Company records book and seal is not expensive and can serve the purpose of helping you avoid fines, penalties, legal action against you and losses, such as that of your business license.

Contents of a Company Records Book and Seal

Articles of Incorporation

One of the main items of content for your company records book and seal will be the Articles of Incorporation or organization. It’s a legal document that grants from the state the existence and the jurisdiction of your company. It contains the following information:

• A company’s name.
• Your legal purpose (you can write “any lawful purpose” or a variation of that).
• The type of business.
• The registered agent office (which is where any lawsuit will be served).
• The shares and shareholders or membership certificates and members info.
• As well as the corporate bylaws or company regulations.

Company Seal and Book

Let’s talk about the company seal and book and what that is. The company seal is the signature of your company as a separate legal company. The seal is used to produce an imprint on official paperwork like legal documents and contracts, leases and agreements, employment and vendor contracts, loan documents, minutes and operating agreements, and other company records. The company seal may also be used to authorize and legitimize stock or membership certificate—and of course, having one makes your business stand out as more professional at the bank and to any possible investors. As for the company records book, it’s typically a binder that contains all the contents of the company records—such as the articles of incorporation and the minutes.

Company Minutes

Company minutes is the term used for the notes that a secretary records in the meetings held by the board of directors, shareholders, members, officers or committees. A secretary of assigned person will write a record of every decision, outcome, or resolution discussed in that meeting as minutes and collect them into the company records book and seal. The company minutes may be required for significant business matters such as IRS audits, raising capital, borrowing money, by an accountant to prepare taxes, or by an attorney in court proceedings—among much other business or legal matters.

Company Bylaws

Company bylaws are the rules for the company. Every business requires guidelines in which to operate, regardless of type; limited liability companies, s corporations, c corporations, non-profits, even partnerships. Companies would also file in the company records book and seal a partnership agreement, an operating agreement, shareholder agreements, leases, bill of sales, deeds, asset purchase agreements, purchase or sale agreements, proposal agreements, service agreements, indemnification agreements, employment agreements, or any complicated legal document.

Stock and Membership Certificates

A company records book and seal also include stock and membership certificates, which are legal documents declaring that you are the registered owner of a certain number of shares within the corporation or your percentage of ownership in an LLC. Corporate stock certificates and LLC membership certificates are usually created with complex art designs to keep them from being copied or counterfeit, and it includes:

• Your name.
• Business Name.
• An Identification Number.
• The number of shares or percentage of ownership.
• The Company Seal.
• Signatures from signatories of the corporation, such as the president or secretary.

The Importance of a Company Records Book and Seal

Business Licenses

Company records book and seal are very important for a variety of business and legal matters. For example, if you’re trying to get a business license. Many licensing authorities require company documents over time. Company records book and seal is a good, easy, and essential way to substantiate that information.

IRS Audits

Also, for IRS audits—the company records book and seal are the most complete business record-keeping tool one can have. Should an IRS audit occur, its contents will likely be required. There are situations where the IRS and state taxing authorities may want to review your company records book and seal.

Borrowing Money

If you’re trying to borrow money—banks and creditors perform strict due diligence to qualify a business before lending money, and they may want to review components of your company records book and seal to satisfy their requirements.

Investors

Also, if you’re trying to get investors—many investors might want to view documents within your company records book and seal before they invest in your company. If you cannot provide this, they might be less willing, and having a professional and organized company records book and seal with your documents and seal, stock certificates, membership certificates, minutes, and other material that’s going to give investors the transparency that they want to make them feel good about the deal.

Get Your Company Records Book and Seal with 30 Days of Free Legal Advice

So now that you know what a company records book and seal is and why it’s essential, get your customized company records book and seal today. Order a current year company records book and seal for only $29.95, plus $17.95 shipping and processing. It includes:

• Company records book and seal
• Organizational minutes and resolutions
• Corporate ownership register
• Corporate bylaws
• Banking resolution
• Stock Certificates
• Slipcase cover

For a limited time, it includes a 30-day free trial to Spiegel and Utrera’s General Council Club—that’s unlimited business and legal advice from business formation and litigation lawyers. You can’t beat that deal—give our office a call to order by phone at (800) 603-3900, or order online now.